Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Section of Surgical Sciences

Job Summary:

Vanderbilt Health - Executive Search Team is conducting a national search for a Division Administrator, Department of Cardiac Surgery.

The Division Administrator has responsibility for planning, organizing, and managing one or more functional area(s) fiscal and human resources to achieve the administrative and operational objectives of the divisional areas of responsibility in support of clinical care, teaching and/or research activities; develops program goals and annual operating budgets; provides facilities management and oversight.

Since 1925 Vanderbilt's Cardiac and Thoracic Surgical services have provided patients the best heart and vascular care for almost 100 years. Many innovative techniques, tools and procedures were developed right here. These surgeon-researchers have contributed positive changes in patient care throughout the decades and especially today.

The Vanderbilt Transplant Center had a banner year in 2024, setting a world record by performing 174 adult and pediatric heart transplants. The number of patients whose lives were saved by Vanderbilt's heart transplant team far surpasses any previous total by an individual transplant center.

Vanderbilt Heart and Vascular Care:

Vanderbilt's highly skilled physicians offer the most advanced heart treatments available. Our board-certified physicians receive extensive training in their specialties, making them uniquely qualified to offer you effective, personalized care. That's why U.S. News & World Report ranks us among the top 20 programs in the country for heart care, and we are the only top-ranked cardiology and cardiac surgery program in Tennessee. Vanderbilt University Medical Center is ranked the #1 adult hospital in Tennessee and metropolitan Nashville.

Vanderbilt Heart and Vascular Programs:

Vanderbilt is a recognized leader regionally and nationally for heart care programs. If you are seeking expert care for a heart condition, the dedicated specialists at Vanderbilt Heart and Vascular Institute can provide you with the personalized treatment you need.
Our experienced team collaborates to offer you the best possible heart and vascular care, so you can continue to live an active, healthy life. Our multiple locations mean that you are always close to advanced heart care.

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Key Responsibilities:

• Serve as a member of the Section of Surgical Sciences administrative team as primary representative of functional area(s).
• Attend meetings and interact with other departments as requested by the Cardiac Chair and/or CBO to ensure coordination and integration of activities in compliance with established policies and procedures.
• Resolve problems directly, or in consultation with Cardiac Chair or CBO concerning staffing, utilization of facilities, equipment and funds.
• Prepares reports for faculty and for management's review.
• Works independently on projects related to administrative areas of responsibility.
• Develop and implement plans, goals, and objectives that are consistent with department and VUMC objectives.
• Interpret, adapt and communicate policies/procedures established at higher management levels to departmental staff.
• Develop, authorize, implement and evaluate policies/procedures for all activities under position jurisdiction.
• Create an organizational culture (both within and across departments) that provides a safe, satisfying and enriching environment for employees and provides a qualified, competent staff.
• Provide sound personnel and payroll administration to ensure internal salary equity within the division(s).
• Perform manpower planning and staffing needs assessment.
• Provide training for staff development.
• Assure that complaints and grievances are handled in accordance with VUMC policies.
• Develop and implement a fiscal program based on long range plans and forecasts of needs and costs.
• Serve as business manager for the division, functioning as the contact point regarding divisional fiscal matters.
• Authorize, approve and sign purchase and equipment requisition, travel and other expenses.
• Monitor collections and expenditures against budgets and grants.
• Analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.
• Prepare annual operating budget for Cardiac Chair's approval and approval by CBO.
• Recommend distribution and allocation of general division resources.
• Coordinate division contracts binding upon VUMC with the appropriate internal and external contracting authorities.
• In consultation with principal investigator(s), develop, implement, and monitor the budgetary aspects of research proposals/awards.
• Represent the division internally and externally with granting agencies in the non-scientific components.
• Prepare or direct preparation of final expenditure reports.
• Formulate and administer policies and procedures for management and maintenance of physical plant.
• Make space allocation and equipment purchase recommendations.
• Consult and coordinate with VUMC services for upkeep, renovation and other services.

Minimum Qualifications: This position requires a Bachelors' degree and a minimum of five years demonstrated strategic management experience including budgets, financial reports and the ability to navigate and interface with multiple departments in the organization and supervising direct reports.

Preferred experience and skills:

• 7 years of leadership experience
• Strong understanding of academic healthcare systems and payor reimbursements
• Excellent written and oral communication skills, with a well-developed sense of diplomacy with dynamic groups.
• Demonstrated administrative and financial leadership
• Proficiency in financial and administrative software systems (i.e. Excel, Workday, Epic, Tableau).
• Professional work style with high level of problem-solving skills
• Advanced degree in business or health services preferred (MBA, MHA, etc.)

#LI-AM1

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.