Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report?s "Best Hospitals 2025-2026" rankings. Come join our team!

What will you be doing in this role?

The Research Administrative Coordinator works under the direction of academic leadership of the assigned research area. Provides support for budgetary and fiscal management and reporting of research programs and operations. Assists in coordinating a variety of academic specific activities. Provides assistance with UKG and/or faculty effort recording and reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

Primary Duties & Responsibilities

• Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.
• Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies & procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
• Composes written correspondence, NIH reviews and letters of recommendation.
• Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
• May assist Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions.
• May assist with tracking project metrics.
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
• Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning.
• May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates all academic activities, seminars, lectures and meetings.
• May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
• May conduct literature searches and format manuscripts for submission and publication.
• Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.

Education, Experience, & Skills Requirements:

• High School Diploma/GED required. Bachelor's Degree related to research preferred.
• Two (2) years of experience supporting research and academic administration required.
• Proficiency in Word, PowerPoint and Excel.
• Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.
• Excellent language skills and understanding of Invoicing, Budget Reconciliation, Grants, Manuscript, and Abstract guidelines.
• Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.