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Posted: 26-Sep-25
Location: Los Angeles, California
Categories:
Internal Number: 149208847
The Department of Surgery is seeking to hire a full time Senior Fund Manager to have primary responsibility for all post-award administration for intra/extramurally funded research awards for Departmental Principal Investigators (PIs). in this role you will work under the general direction of the Department Chair, Chief Administrative Office (CAO), Chief Financial Officer (CFO) and other Department leaders and in concert with other research administrative staff.
Duties of this role include but are not limited to:
- Analyzing problems / issues of diverse scope and determines solutions.
- Working on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
- Organizing, planning, establishing and monitoring fiscal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for faculty research programs.
- Providing guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
Pay Range: $70,900.00 - $145,200.00 annually.
Required:
- 3-5 years of Research Administration experience
- Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators and administration and to work as a member of a team.
- Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.
- Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions
- Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment
- Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met
- Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines
- Demonstrated knowledge of effective grant funding processes, procedures and techniques
- Ability to perform complex financial analysis and customized reporting
Preferred:
- Bachelor’s Degree in Finance/administration or experience equivalent
- Knowledge of NIH policy and procedures for post-award management
- Knowledge of/experience with UCLA’s post-award management systems (e.g. PAMS, QDB, etc.)
