This position is responsible for: Performing a wide variety of support duties for the Accounts Payable Department such as receiving and preparing all internal and external mail for scanning. Scanning AP correspondence into ERP and routing to Associates for invoice processing. Print Accounts Payable checks utilizing check printing software and sending positive pay file to the bank. Purging file room and preparing boxes for shipment to offsite storage and maintaining a log of all records. Providing customer service to both internal and external customers answering and resolving inquiries to routine questions or escalating to an Associate for further troubleshooting or problem resolution. Adding and maintaining suppliers in the AP Supplier Master File

Essential Functions

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

1. Opening all AP mail preparing documents for scanning by removing paper clips, staples and fasteners and scanning all documents into to ERP system within a 1-2 day turnaround
2. Review and process all email correspondence within the AP Outlook Inbox
3. Print Accounts Payable checks and send positive pay report to the bank
4. Add vendors to the AP Supplier Master and make any necessary changes
5. Review all supplier adds within the ERP and online Supplier Portal
6. Maintains the document file room, ensuring that all invoices and supportive documentation are filed in an organized and timely manner also shredding documents according to set schedule.
7. Accountable for the organization of incoming documents and maintaining quality assurance.
8. Sort, seal and distribute payments per instruction
9. Record special handling requests and document distribution
10. Provide value added customer service to external and internal customers.

Requirements:

• High School Diploma