Summary

The SPS Assistant Chief assists the SPS Chief in oversight and planning - direction - and management of all areas of the SPS department to include Decontamination - Sterile Preparation - Sterile Storage - Endoscope Reprocessing - and Reusable Medical Devices (RMD) reprocessing for the VHAWNY (Buffalo) Healthcare System.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Experience and/or Education: (1) Experience
• Six months of experience that demonstrates the applicant's ability to perform the work or provides an understanding of the work
• or (2) Education
• One year above high school that included at least 6 semester hours in health care related courses such as sterile processing - nursing assistant - hospital corpsman - and operating room and surgical technician courses or other courses related to the position
• or (3) Experience/Education Combination
• Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable
• Certification: None
• Foreign Education
• To be creditable - education completed outside the U.S. must havebeen submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U
• S
• programs
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grandfathering Provision
• All MSTs that are employed in VHA in this occupation on the effective date of this qualification standard are considered to have met all qualification requirements for the title - series and grade held - that are part of the basic requirements of the occupation
• For employees who do not meet all the basic requirements required in this standard - but who met the qualifications applicable to the position at the time they were appointed to it - the following provisions apply: (1) Employees grandfathered into the GS-622 occupational series as MSTs may be reassigned - promoted up to and including the full performance (journeyman) level - or changed to lower grade within the occupation
• (2) MSTs who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed - on a temporary or permanent basis until they fully meet the basic requirements of the standard
• (3) MSTs who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation
• Physical Requirements: Must pass pre-employment physical examination
• English Language Proficiency: MSTs must be proficient in spoken and written English in accordance with chapter 3 - section A - paragraph 3j - this part
• Grade Determinations: GS-09 Supervisory Medical Supply Technician (Sterile Processing) - Assistant Chief Experience
• One year of experience equivalent to the next lower grade level
• Demonstrated Knowledge - Skills - and Abilities
• In addition to the experience above - the candidate must demonstrate the following KSAs: 1
• Ability to plan and project staffing needs and requirements
• 2
• Ability to manage - interact and deal with individuals of varying backgrounds
• 3
• Ability to manage - direct and adapt work to accomplish program goals and objectives - and meet new and changing program requirements
• 4
• Ability to develop and recommend new or revised policies that are consistent with organizational goals and objectives
• 5
• Ability to perform a full range of supervisory duties - including assigning - planning and evaluating work - recommending awards - approving leave - identifying training needs - and resolving staff issues
• 6
• Ability to evaluate new products and equipment - develop options - and make recommendations
• 7
• Ability to manage - interpret - and present fiscal data (i.e
• fund controls - contracts and equipment expenditures) - forecast resource and equipment needs and administer an allocated budget
• Assignment: The Assistant Chief contributes to the oversight of all supervision - administrative management and direction of the SPS
• Oversees all decontamination - sterilization and disposition of facility critical and semi-critical RME
• Develops and maintains a system of internal reviews that ensure service programs operate in compliance with regulatory and accrediting organizations
• Contributes to the effective utilization of resources - budgetary allocation and fiscal management
• Makes selections - assigns personnel and provides direction to subordinate staff
• Manages the training - documenting and evaluating of staff
• Serves as liaison between SPS and other departments
• Preferred Experience: Supervisory experience - VA Level 2 SPS certified - HSPA - or CBSPD SPS Tech certified - Censitrac surgical instrument barcode tracking Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/.

Duties

• The incumbent participates in the planning and facilitating of sterilization of reusable medical equipment for use throughout all clinical and patient care areas of the medical center to include our Community Based Outpatient Clinics (CBOC) in Batavia - NY
• The incumbent interacts with subordinates - upper management and other staff - customers - vendors and visitors in a courteous - tactful and respectful manner upholding the VA I Care Core Values
• Incumbent oversees subordinates within the SPS organizational structure
• Incumbent observes minute details of SPS procedures and products produced
• The incumbent assists in training and coaching employees through demonstration - oral and written instructions
• The Assistant Chief of SPS will recommend staff selection - assigns staff work and provides direction to subordinate staff
• He/she is responsible for training - documenting and evaluation of staff abilities and competencies
• Position reports to the Chief of Sterile Processing Service and has staff responsibility for the daily operational and management of the SPS Sections - exercising supervisory authority over the Supervisory - Medical Supply Technicians and in turn with the Team Leads and Medical Supply Technicians
• Serves as a technical advisor - hands on Supervisor and consultant including provide RMD oversight - i.e
• the reprocessing of critical and semi-critical RMD
• The incumbent will plan and project staffing needs and requirements and provide them to the Chief
• He/She assists in interviewing applicants for the department positions
• assures work scheduled are developed and posted in a timely manner
• coaches and counsels employees to meet productivity and quality standards/expectations - and assists in preparing and reviewing competencies - performance standards - performance appraisals and evaluations
• The incumbent keeps the Chief of SPS informed of any employee related issues that may require disciplinary action
• The incumbent may also deliver disciplinary actions on SPS MST and Supervisory staff
• The incumbent attends and actively participates in various meetings and/or task groups as assigned the Chief of SPS and briefs her/him as requested
• The incumbent may be designated as the lead for some of these activities
• The incumbent assists the Chief of SPS in preparing and maintain an annual budget including assisting and at times leading procurement for the service
• He/She ensures that all procurement actions are in accordance with relevant procurement laws and regulations including those found in the Federal Acquisition Regulation (FAR)
• When requested - the incumbent acts as the Chief of SPS in his/her absence and while acting in that capacity is responsible for the overall functioning of SPS - maintaining expected productivity - effectiveness - and quality
• The incumbent assists in identifying developmental and training needs of employees - providing or arranging for needed development and training
• The Assistant Chief of SPS assists in ensuring all staff are trained and competent to perform duties and arranges through subordinates - VA Level One training to all employees
• The Assistant Chief of SPS - in collaboration with the Chief of SPS and the SPS RMD Educator - maintain a detailed in-service training program to ensure staff receives appropriate training - and continuing education units to maintain certification or competency
• Finds ways to improve production or increase the quality of the work directed
• Develops performance standards for direct staff and ensure performance standards are developed for front line staff
• The incumbent oversees and facilitates the collection and receipt of all used - soiled supplies - instruments - or equipment that require reprocessing
• The work involves ensuring the availability of a large number of medical instruments - supplies - and equipment are available to the medical center clinical services
• In addition - the Assistant Chief of SPS is involved in the oversight of the decontamination and reprocessing process which requires the incumbent to have knowledge and ability to determine what specific means are utilized to accomplish cleaning - disinfecting - or pre-sterilization of complex diagnostic equipment and medical apparatus
• Furthermore - the incumbent is involved in the oversight of the sterile preparation of such medical equipment and apparatus including efficient and effective assembly - packaging - and terminal sterilization of all trays - sets and packs for use throughout the medical center and CBOCs
• The Assistant Chief assures timely delivery of necessary items to patient care areas including Operating Room - GI - Dental clinics - etc
• to maintain patient access and procedures as scheduled
• The incumbent performs other related duties as assigned
• Work Schedule: Monday-Friday - 7:00am-3:30pm Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 24579-F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized